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Number one, most frequently asked question in QuickBooks:
How do I back-up a file?
First it is important to understand some basics here. When you work on your QuickBooks, you are in a QBW file, or QuickBooks Working file. When you back-up a file, your QuickBooks data is compressed into an unusable format in order to save space. It has the appendage QBB, or QuickBooks Back-up.
You cannot open a QBB file straight from e-mail. You must RESTORE the file while in your QuickBooks program. This changes it from a QBB appendage to a QBW appendage
Here is how you back-up:
- Switch to single-user mode (from the File menu), if necessary
- Click File, then Back-up
- Choose a location - click Browse next to location
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- If you want to store it on a disk, click A:\
- If you want to store it on a drive in your computer, click Drive "X":\
- If you want to e-mail the file, store it on C:\
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- Hit OK
- Look for the message that says "Your data has been successfully backed up".
- Congratulations! You have now created a compact QBB file for storage and emailing.
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To E-mail the file:
- Start a new message
- Attach the file which is stored in your C drive. NOTE: the file will have an appendage ".QBB".
- Send the e-mail.
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Number two, most frequently asked question in QuickBooks:
How do I restore a file?
- Switch to single-user mode (from the file menu) if necessary
- Click File, then Restore
- Choose a location - Click Browse next to location
- Click Restore From
- Click the down arrow next to Look In:
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- If restoring from a file, click Floppy Disk A:
- If restoring from your hard drive, click C
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To Restore from e-mail:
- Double click the attachment.
- Save it to disk
- Save in C drive
- Name it something easy to find like "Your company Today's Date".
- Open QuickBooks
- Go to File Restore
- Go to C drive
- Double click on File
- Click RESTORE
- Congratulations! You have now transformed a QBB file into a QBW file. You can now work with your data.
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